Management, strategy, project management, business, people skills, communication, public policy

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Taking Accurate Notes at Meetings (London) 20th February 2019

  • Your trainer
  • Kathey Bailey

Zone 1


Aims & objectives

Taking accurate and readable minutes is a key skill needed by many people and this seminar gives them practical tips and techniques.

It looks at all parts of the minute-taking process, including:

  • getting prepared before the meeting with a good agenda
  • taking accurate notes during the meeting (including knowing what to record and what to leave out)
  • writing accurate and readable minutes after the meeting
The session also suggests a variety of practical ways that the minute-taker can help meetings to be more productive, make decisions and take action.

There are lots of interactive sessions and practice exercises, and we also recommend that participants bring example agendas and minutes to review during the day.


This workshop will give participants tips and techniques to help them to write effective:


- agendas before meetings

- notes during meetings

- minutes after meetings

Trainers

Kathey Bailey

Training Consultant

Kathey has extensive experience of working with the public sector including the Civil Service, NHS, Police, Education and 40+ local authorities.

She specialises in Reading Skills, Business Writing, Presentation Skills, Self Development and Time Management, and loves to:

  • Enthuse people about wanting to do things differently
  • Help them to believe that they can
  • Give them the practical tools to ‘help to make it happen’


  • Following seven years in Human Resources in the computer industry, she moved into Training and Development in 1985. Since then, she has run more than 1,800 programmes for companies and individuals from a wide range of commercial and industrial areas and the public sector.

    She is a Chartered Fellow of the CIPD and TAP-certified.

    Kathey offers participants on her programmes an experience that is fun, enthusing, practical and focussed on their needs. To the organisers, she guarantees to be flexible, trustworthy and reliable.



Agenda

09.15 Registration

09.30 Introduction

  • Course content
  • Participants’ concerns and objectives
  • What minutes are and why they matter
  • The different types of minutes and when to use them

10.15 Before the meeting: getting prepared

  • Actions and checklists to help the minute taker
  • Writing a good agenda

10.45 Break

11.00 At the meeting: preparing, listening and taking notes

  • Getting prepared at the start of the meeting
  • Listening skills: listening for meaning, deciding what to minute and summarising the facts
  • Checking understanding and outcomes
  • Etiquette and tips
  • Developing your own shorthand
  • Different ways to take notes during the meeting
  • Practice session

13.00 Lunch

13.45 After the meeting: writing up the minutes

  • What goes in each section
  • 'The meaning of words'
  • Layout tips
  • Writing clearly and concisely: using words that are simple, correct, necessary and specific
  • Understanding readability statistics
  • Using bullet points

15.00 Break

15.15 Grammar, punctuation and spelling

  • Reviewing the main punctuation marks
  • Individual areas of concern

15.45 Editing and proofreading

  • Tips, techniques and checklists for editing and proofreading
  • Additional handouts for information

16.15 Reviewing actions from the course

16.30 Close


Venue

Zone 1

Central London